Ohio's Families and Children Rule Review Site

5101:2-37-04 PCSA requirements for completing the reunification assessment.

This rule is no longer open for comment. However, here you can view an archived, read-only version of the rule and any associated comments.

Please note: Rule 5101:2-37-04 is being proposed for amendment due to five year rule review.

(A) The public children services agency (PCSA) shall complete the JFS 01404 "Comprehensive Assessment Planning Model - I.S., Reunification Assessment" (rev. 2/2006) to support and document the PCSA's assessment of the family's reunification readiness if the child has been placed out of the home through either a voluntary out-of-home safety plan or a legally authorized out-of-home placement for thirty days or more, regardless of the circumstances precipitating the child's placement out of the home or who holds custody of the child .

(B) The PCSA shall complete the JFS 01404 in accordance with the following:

(1) Prior to the reunification of a child to his removal home if the child has been out of said home for thirty days or more. This applies to both voluntary out-of-home safety plans and legally authorized out-of-home placement.

(2) The risk level is reduced to moderate or below.

(3) During the completion of the JFS 01412 "Comprehensive Assessment and Planning Model - I.S., Semiannual Administrative Review" (rev. 9/2012) pursuant to rule 5101:2-38-10 of the Administrative Code for a child placed out of his home for thirty days or more if any one of the following apply:

(a) An out-of-home safety plan has been implemented.

(b) The case plan goal and services are to support reunification of the child to the removal home.

(c) A legally authorized out-of-home safety plan has been implemented.

(d) Parental rights have not been terminated.

(4) No more than sixty days prior to any court hearing for a child in the PCSA's temporary custody.

(C) The PCSA shall complete the JFS 01404 to support and document the PCSA's assessment of the family's reunification readiness. The decision regarding the family's reunification readiness includes an assessment of the following:

(1) A review of child safety.

(2) Information pertaining to the parent, guardian, or custodian's compliance with court orders, if applicable.

(3) An update on:

(a) Family conditions and dynamics.

(b) Family resources, strengths, and protective capacities.

(c) Child vulnerability.

(4) Interventions necessary to support reunification.

(D) The PCSA shall complete the JFS 01404 regardless of circumstances precipitating the child's placement out of the home or who or what entity holds custody of the child.

(E) The PCSA shall maintain the JFS 01404 in the case record and record in the statewide automated child welfare information system (SACWIS).

Effective: 03/01/2014
R.C. 119.032 review dates: 11/21/2013 and 03/01/2019
Promulgated Under: 119.03
Statutory Authority: 5153.16
Rule Amplifies: 5153.16
Prior Effective Dates: 03/01/06, 10/01/09

0I Approve
5I Agree0I Disagree
(A) The public children services agency (PCSA) shall complete the JFS 01404...
Trumbull County
02-01-2019 (11:22am)
These pre-clearance comments are being submitted by Trumbull County Children Services (TCCS). If the goal is to provide a framework that supports thoughtful, timely, and quality assessments, in addition to revising these rules, the related assessment tools and SACWIS must also be revised. These components are an interdependent and cannot be isolated from each other. Consequently, TCCS’ comments include rule specific and thematic recommendations for each of these components. While the rule specific recommendations are linked to the individual sections of each rule, the thematic recommendations can be grouped as follows: CAPMIS Evaluation: The CAPMIS Evaluation was commissioned by ODJFS and conducted by a research team from the University of Cincinnati. The goal of this evaluation is to provide guidance for the revision of the CAPMIS tool-kit. This evaluation included a detailed analysis of three of the four assessment rules (the Safety Assessment, Safety Plan, and the Family Assessment) that are currently in pre-clearance. TCCS supports the thoughtful incorporation of the CAMPIS Evaluation recommendations into the revision of these rules. Visitation: TCCS shares ODJFS and our federal partners’ concerns regarding assessment/ investigation home visits. While TCCS endorses the idea that more home visits should be made than are currently the norm, because cases are not one-size-fits-all, we do not believe mandating a specific number of visits is the answer. Rather, TCCS hopes to collaboratively work with ODJFS to develop a regulatory framework that assures that an appropriate number of visits are made on each individual case. CARA & Human Trafficking: The Safety Assessment, Safety Plan, and Family Assessment rules and tools must be revised to address the requirements of the Comprehensive Addiction and Recovery Act (CARA) of 2016; the development of Plans of Safe Care for all CARA infants; and to ensure that all individuals (children and adults) are assessed for potential human trafficking involvement, pursuant to recognized best practice standards. Discretion: It is our understanding that HHS only requires that states assure timely and quality assessments. Beyond that, states have discretion to set specific requirements and mandates such as timelines, the tools to be used, and so on. Is this correct? If it is, given Ohio’s county administered structure, these rules must be redesigned to maximize county autonomy, discretion, and decision making. If it is not, we ask that ODJFS please provide the federal law, rule, or guidance that drives these rules and the content of these assessments. SACWIS: The shortcomings of Ohio’s SACWIS system are well documented. As repeatedly noted in the CAPMIS Evaluation, and in the recommendations of the CFSR PIP Workgroup, SACWIS enhancements could substantially improve rule compliance and the quality of these assessment processes. Because workers are spending too much at their desks, and not enough time in the field, steps must also be taken to simplify, streamline, and eliminate redundant data entry requirements. While we acknowledge that these enhancements will be expensive, if the goal is to improve the quality of assessments that are being completed, it is money that must be spent. And if it is well spent, like it was with the recent changes that were made to the SACWIS Screening/ Intake functionality, ODJFS, the PCSAs, and the children and families that we collective serve, will all benefit.
Show related text
In regards to: (A) The public children services agency (PCSA) shall complete the JFS 01404 "Comprehensive Assessment Planning Model - I.S., Reunification Assessment" (rev. 2/2006) to support and document the PCSA's assessment of the family's reunification readiness if the child has been placed out of the home through either a voluntary out-of-home safety plan or a legally authorized out-of-home placement for thirty days or more, regardless of the circumstances precipitating the child's placement out of the home or who holds custody of the child .
5I Agree0I Disagree
(A) The public children services agency (PCSA) shall complete the JFS 01404...
Trumbull County Children Services
02-01-2019 (11:23am)
As a standalone tool and process, TCCS feels that the Reunification Assessment offers little to no value. Therefore, it is recommended that it be eliminated from the CAMPIS tool-kit, and any current 5101:2-37-4 requirements mandated by law or written federal guidance be added to 5101:2-38-09, PCSA requirements for completing the case review. Doing so, will streamline the PCSAs’ ongoing assessment requirements, while also ensuring that family’s reunification readiness is assessed at least every ninety days.
Show related text
In regards to: (A) The public children services agency (PCSA) shall complete the JFS 01404 "Comprehensive Assessment Planning Model - I.S., Reunification Assessment" (rev. 2/2006) to support and document the PCSA's assessment of the family's reunification readiness if the child has been placed out of the home through either a voluntary out-of-home safety plan or a legally authorized out-of-home placement for thirty days or more, regardless of the circumstances precipitating the child's placement out of the home or who holds custody of the child . (B) The PCSA shall complete the JFS 01404 in accordance with the following: (1) Prior to the reunification of a child to his removal home if the child has been out of said home for thirty days or more. This applies to both voluntary out-of-home safety plans and legally authorized out-of-home placement. (2) The risk level is reduced to moderate or below. (3) During the completion of the JFS 01412 "Comprehensive Assessment and Planning Model - I.S., Semiannual Administrative Review" (rev. 9/2012) pursuant to rule 5101:2-38-10 of the Administrative Code for a child placed out of his home for thirty days or more if any one of the following apply: (a) An out-of-home safety plan has been implemented. (b) The case plan goal and services are to support reunification of the child to the removal home. (c) A legally authorized out-of-home safety plan has been implemented. (d) Parental rights have not been terminated. (4) No more than sixty days prior to any court hearing for a child in the PCSA's temporary custody. (C) The PCSA shall complete the JFS 01404 to support and document the PCSA's assessment of the family's reunification readiness. The decision regarding the family's reunification readiness includes an assessment of the following: (1) A review of child safety. (2) Information pertaining to the parent, guardian, or custodian's compliance with court orders, if applicable. (3) An update on: (a) Family conditions and dynamics. (b) Family resources, strengths, and protective capacities. (c) Child vulnerability. (4) Interventions necessary to support reunification. (D) The PCSA shall complete the JFS 01404 regardless of circumstances precipitating the child's placement out of the home or who or what entity holds custody of the child. (E) The PCSA shall maintain the JFS 01404 in the case record and record in the statewide automated child welfare information system (SACWIS).
2I Agree0I Disagree
A) The public children services agency (PCSA) shall complete the JFS 01404 ...
Lucas County
02-01-2019 (2:13pm)
An overall theme that emerged with discussion of this section with practitioners is that the reunification assessment is a non-essential document which provides little to no value to the worker or supervisor in making the actual decision for reunification. Many practitioners saw the assessment as busy work that could be better spent engaging families. The questions asked in the assessment could be reviewed on a regular basis in Case Review or Supervision Meetings. Quality casework should be reviewing reunification readiness throughout the case on an ongoing basis. The requirements of the reunification assessment should be essential casework and not mandated by Rule.
Show related text
In regards to: A) The public children services agency (PCSA) shall complete the JFS 01404 "Comprehensive Assessment Planning Model - I.S., Reunification Assessment" (rev. 2/2006) to support and document the PCSA's assessment of the family's reunification readiness if the child has been placed out of the home through either a voluntary out-of-home safety plan or a legally authorized out-of-home placement for thirty days or more, regardless of the circumstances precipitating the child's placement out of the home or who holds custody of the child .